§ 5-4-8. Purchase of goods and supplies.

A.

It shall be the duty of the comptroller to verify all bills for goods bought for the city through the purchasing agent for the various departments, to see that the prices charged therefor are no more than the bid price of the same, and to see that such goods delivered to the department of the city entitled to use the same, except that when the invoiced unit price exceeds the unit price as stated on the purchase order or contract the comptroller shall submit the bill to the purchasing agent for his or her approval.

B.

All bills for supplies bought by the various departments of the city shall be examined and approved by the city purchasing agent and transmitted to the accounting department of the city. After they have been audited and found correct, checks shall then drawn and signed for each account in the manner provided in the Charter. It shall then be the duty of the comptroller to pay such bills.

C.

1.

Notwithstanding any other provision of the Charter or this Code, no contract for equipment, apparatus, material, supplies, goods or services for the city involving more than $50,000.00, shall be made except after the contract shall have been advertised in a newspaper of daily circulation for two consecutive days in the week preceding the day on which bids are to be received.

2.

On any contract for equipment, apparatus, materials or supplies involving more than $25,000.00, but less than $50,000.00, the bid procedure of the purchasing division of the City of Memphis shall be used.

3.

Under the bid procedure, when the items sought are less than $25,000.00, the purchase may be consummated by purchase order and approval of the purchasing agent.

4.

Notwithstanding any other provision of the Charter or this Code, the discretionary amount allowable and necessary for division purchases shall be $5,000.00 with approval of the division director.

5.

If the items sought are in excess of $50,000.00, then the purchase must be consummated by written contract signed by the mayor.

(Code 1967, § 2-8; Code 1985, § 2-277; Ord. No. 4473, § 1, 1-21-1997; Ord. No. 5462, § 1, 8-7-2012)

Charter reference

Purchasing agent, § 221 et seq.; drawing and signing of checks, § 329.